Jan
03

8 reasons to start using a Virtual Data Room right now

Online virtual data rooms have appeared not long ago, but have already won the hearts of many users. If you still do not use them, it means that you have not heard about it or just do not have enough information about them. With a lot of their advantages, there is no sense to turn back to old methods of keeping the materials. In order to convince you of the truth of our statement, we would like to introduce you our arguments.

 

Argument #1: It is cheap

 

The majority of data room services are quite affordable. Usually, they cost approximately 99-299$ per month, some of them offer discounts if you pay for more than one month at once. There also various trials available, so if you do not need an unlimited number of users, storage or some additional functions, take the basic trial. Many data room providers present you a free trial and a demo version for you to decide whether you want to continue cooperating with this or that service. Furthermore, you do not have to buy these endless folders and paper, so you can take care of the environment or at least save your money. The customers will be also grateful to you because they do not have to waste money for long business trips as they can get all the materials sitting at home. In connection with it, we can turn to the next argument.

 

Argument #2: You feel the globalization

 

You can negotiate with people from any part of the world because electronic data rooms allow your customers to examine all the materials without transcontinental flights. In such a way they spare not only money but also time and efforts.

 

Argument #3: You take care of your partners

 

Despite the fact, that nowadays almost everybody speaks English at least at the elementary level, we all feel more self-confident using our native languages. And your clientage is not an exception. Choose the provider with a variety of supported languages, then you can be sure, that every user will feel convenient and there will be no misunderstandings.

 

Argument #4: You commit control

 

You can completely manage all the documents. It means that you can limit the admission to some private data for individual users, you can also prevent them from downloading or printing your deeds.Moreover, you can see what documents were overlooked, who did it and how many times he did it. It will help you to recognize the most interested clients, maybe you also have to pay more attention to these deeds.

 

Argument #5: You enjoy different file formats

 

Now you can save videos, PDF presentations, bright images or sound records, everything you want because almost all the providers support the most popular file formats. So you can forget about boring papers and turn to something more attractive.

 

Argument #6: You organize your deeds

 

You can systematize all your files, and in such a way to get them ready for IPO (Initial Public Offering). The buyers will be also glad because after the deal they will have a ready and organized archive. When the deeds are systematized, it is also easier to find a necessary one. But we should add, that it is not only an achievement of the organizing of your files, the search system is also a great tool for you. It searches files by name and by content. Thus you do not have to waste hours to find something in the old-fashioned filing cabinets.

 

Argument #7: You attract more clients

 

Your would-be buyers will definitely appreciate the advantages of cooperating with you, and in such a way you can engage in even more customers. Moreover, you will look progressive in their eyes, using new technologies. Some of the VDR providers can work out an individual design for your room, with your company logos and colors. It will also look very nice and solidly.

 

Argument #8: You reduce the risks

 

With the help of Q&A (Questions&Answers) module, you can carry on the negotiations in the data room. Moreover, you can do it with the several buyers at the same time. Thus you do not waste much time for every client and can decrease the risks, that you can remain without clients. Some of the services will also offer you to create a FAQ section. You can do it after some time of working with a room. Having analyzed the most common questions, you can single them out and give answers to them.

 

To conclude, we must admit that there are even more than 8 reasons to turn to using an electronic data room, but you have to feel them on your own.

 


Editor in Chief alaTest.com : Arie Struik



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